Fewer loose papers.
More context.

Take a readable photo.

Put the receipt on a flat surface in good light. Include the whole document and avoid shadows, cropped edges and reflections. If details are hard for you to read, they may also be difficult to extract automatically.

Review before saving.

Confirm the date, items, amounts and total. Discounts, refunds and items sold by weight deserve attention. Always compare extracted details with the original.

Keep categories consistent.

Choose a category that represents the expense and use the same approach for later purchases. If a receipt contains different types of expense, review how those details are recorded before confirming.

Do not confuse organisation with a tax archive.

An expense record helps you understand spending. It is not by itself a certified tax archive or a guarantee that retention obligations are met. Keep originals and supporting documents needed for your situation.

From receipt to month.

After confirming, return to the transaction to review its context and compare the category with your budget. Discover receipt scanning in Ravnu and the SPARK.

From original to checked record.

Check that the amount is the final total after discounts and all items have been included. The category depends on your method. Correct an extraction before confirming; do not assume a readable photo eliminates every error.

An archive you can find

Use a consistent naming convention, such as date-business, and keep a reference to the original. If you need the document for warranties, tax or another obligation, check applicable requirements: an expense record is not tax certification.

Mistakes to avoid.

Avoid photos with reflections, a cropped total or overlapping sections. Before sharing a receipt, check whether it reveals a name, tax number or other unnecessary information. Do not publish real receipts to demonstrate the app without removing personal information.

A common question.

Take the method with you.

Try the related calculator to check the example. For a paper review, use Print this guide.

Sources and method.

Editorial content: Ravnu team. Our own examples and templates, with calculations you can reproduce using the website's tools. We do not claim review by professionals or qualifications that have not been confirmed.

• Todos Contam — building a budget: income, expenses and planning

The sources support budgeting and reserve concepts. Examples are not personalised recommendations. Referencing an organisation does not imply a partnership with or endorsement of Ravnu. For tax retention of receipts, check the rules for your circumstances with the relevant authority.

About this guide.

Examples are illustrative. Adapt the figures to your situation and verify information before deciding. This content does not replace financial, tax or investment advice.